Aid in the streamlining of administrative processes for higher efficiency and efficacy through various means, including revising and creating systems and procedures for operating practices, record keeping, and communications

Organize, store, manage, and distribute information and files within the organization

Draft letters of communication for past and future volunteers, including on boarding Welcome Letters for volunteer staff

Oversee the gathering of feedback from volunteers after mission trips and the compilation of volunteer testimonials to add to STL website

Maintain and organize updated listservs of current staff volunteers, past mission trip volunteers, and contact information (i.e.: e-mails, phone numbers) for easy access and quick distribution of communication from organization

Schedule, assign, and follow-up on various projects of staff and volunteers

Work in conjunction with the VP of Communications with incoming and outgoing correspondence throughout organization

Develop and manage human resources and recruiting activities

Implement and maintain policies with respect to the organization’s various modes of operation, especially to be in accordance with U.S. federal and state laws/regulations 

Collaborate with various teams as needed

Assist in translation of documents

Work in conjunction with the VP of Development

Organize and perform mass mailings to volunteers, donors, and partners

Collaborate with marketing, public relations, and fundraising activities

Assist with various social media outlets 

Work in conjunction with the VP of Finance

Conduct research on grants that align with our nonprofit’s goals under the categories of philanthropy, healthcare, social, religious, and education

Apply for grants on a consistent basis throughout the year and meeting the quarterly goal of applications set by the current President

Works under the supervision of the current President and Finance Team

Work in conjunction with or assist the Digital Media Manager on graphics and collateral for mission trips, events, and fundraisers. Depending on experience, this may include social media posts, digital or print flyers, annual reports, graphics for website, or photography on mission trips.

Collaborate with various teams as needed.

Experience with Canva is a plus.

Experience with Adobe Suite (Photoshop, Illustrator, InDesign) is a plus

Graphic Design/Digital Art student is a plus.